The process to obtain security to enterprise systems varies depending on the system owner. Below is a list of frequently used systems by someone in a financial management role and information on how to obtain access. To learn more about a particular system - please contact the system owners.
- HR System Access – In order to obtain access to the HR System, you will need to be granted access via Employee Self-Service: Administration->System Tools->Administer System Security. Generally, the Senior HR Rep for your organization will be able to grant you access. If you are the Senior HR Rep, contact Central HR Information Management
- Secondary Security – The ability to provide access to many enterprise systems has been delegated to the ORG unit and is granted via the Secondary Security application within Employee Self-Service.
- There are two levels of security within the Secondary Security application:
- Work Access - allows an individual access to use the system/application.
- Administrator Access - allows an individual access to use the system/application as well as authorize others access to the system.
- Collegiate Business Officers should be granted “administrator access” to the entire org which will allow them to further delegate to others, as needed.
- Following is a list of applications typically accessed by Collegiate Business Officers.
- There are two levels of security within the Secondary Security application:
| Secondary Security Application | Owner |
| APPO | Purchasing |
| Cash Handling Admin | Accounting & Financial Reporting |
| Cum Comp DSS | Accounting & Financial Reporting |
| Driver’s License Maintenance | Parking & Transporation |
| Acctg COS | University Human Resources |
| EFFRPT | Financial Analysis |
| Hire @ UI Reporting | EOD |
| E-Voucher | Accounts Payable |
| GLDSS | Accounting & Financial Reporting |
| Grad Reappt | University Human Resources |
| Grant DSS | Grant Accounting |
| HR System Security Admin | University Human Resources |
| Time Reporting | University Human Resources |
| P&S Requisition Admin | University Human Resources |
| Special Faculty Titles | Office of the Provost |
| Transaction System Reports | University Human Resources |
| Transaction System | University Human Resources |
| WebBudget Update | VP Finance Budget Office |
| WebBudget View | VP Finance Budget Office |
| Workers Comp Missed Time Reporting | University Human Resources |
| WKFLW Org/Dept (Workflow Admin) | IMFO |
| Workflow Admin Reports Only | IMFO |
- Accounting & Financial Reporting (AFR) Systems & Applications:
- Access to several AFR applications are granted via the Secondary Security application (note above).
- Frequently used AFR applications available via e-Forms:
- Other applications within AFR are assigned based on the Institutional Role tables. Please click here to see a complete list of Accounting & Financial Reporting applications.
- Budget & Salary Planning Application - This application is used during the annual salary & budget setting process. Security is done manually by the system owner, please contact the Director, Budget Development for access.
- MAUI Security: This is the University Student Information System and is managed by ITS & the functional units (Billing/Registrar/Financial Aid/Admissions/Advising).
- E-Deposit: This system allows units to submit accounting information related to deposits made electronically. (Owner - University Billing)
- Facilities Management:
- UI Foundation Access
- Pro Trav Web Application - includes upper level administration capabilities. (Owner - Purchasing/AP/Travel)
- Provost Web Applications – Click here for a complete detailed list of applications.
- VP Research/Sponsored Programs – UIRIS & SPRIE – click here to access the Research Information System. This data is live data – it is possible that data pulled from this system for a particular year may change from day to day. If you’d prefer snapshot annual data, contact the UIRIS administrator.
- Data Warehouse Access – Data Warehouse access will allow a user to query directly to the underlying Oracle Data Warehouse tables.
- In order to obtain access to the Data Warehouse, you will need to be granted access via Employee Self-Service: Administration->Forms->Data Warehouse Access Form.
- After getting access, in order to access the underlying data, you will need to first use a query tool such as MS Access and have middleware installed on your computer in order to link to and query against the tables.
- Data Warehouse tables currently granted access via self-service access form include: Cumulative Compensation, General Ledger, Human Resources, Budget Management, Grant Accounting, Peoplesoft Financials, Peoplesoft Asset Management.