A Transfer Form must be initiated whenever a faculty member assumes a University position other than their current one and no break in service will occur. A Transfer form should also be processed when a faculty member changes department and/or college affiliation, changes between tracks (non-tenure, tenure, clinical and research). Please see Emeritus Faculty status for information on processing emeritus appointments in the HR Transaction system.
Reasons for Transfer
- Job Change - used with most faculty transfers to show changes in department and/or college affiliation; when moving an employee from a different employee classification (e.g., P&S, Grad Assistant, Post-Doc) to a faculty appointment; when a tenured faculty (FT) member is appointed to a full-time administrative (FM) position (see below for additional information on administrative appointments); and changes between tracks (non-tenure, tenure, clinical, and research). See below for additional information on switching tracks.
- Interim Appointment - used when a faculty member is appointed to an interim position for a period of time. All interim appointments can be viewed within HR Executive Reports.
Switching Tracks
- If a faculty member makes a request to their DEO to switch tracks, the Office of the Provost needs the following items to be attached to the transfer form:
- Documentation of the faculty vote (if transferring to tenure-track)
- DEO letter of support to the Dean
- Dean letter of support to the Provost Office
- Offer Letter
- CV
- Written request from the faculty member
Administrative Appointments
When a tenured faculty (FT) member is appointed to a full-time administrative (FM) position, the department must complete the following steps:
- Initiate a Transfer form to transfer the FT appointment to a FM appointment, to prevent a lapse in benefits coverage.
- Initiate a complimentary FT appointment.